How SAARTHI helps your club every day

Six parts of club life that usually live in registers, notebooks and memory, and what changes when they live in SAARTHI.

“I don’t know who stopped coming.”

Know every member

A nutrition club runs on regular visits. SAARTHI records each check-in quickly and keeps every member’s history in one place: batch, coach, visits, purchases and weight history. Each morning you see who has been missing for a few days and whose birthday it is, so a short call or message can bring someone back before they drift away.

What this means for you

Daily check-in by morning or evening batch
Absentee and birthday lists, ready every day
Weight history for members who agree to share it

“Udhaar keeps piling up.”

Know every rupee

Small credits are part of club life. SAARTHI puts every bill, part-payment and due into one ledger for each member, so nothing depends on memory or a notebook. You see who owes what and since when, take payments with a proper receipt, and send a polite reminder on WhatsApp when it is time.

What this means for you

Cash, UPI and card, including part-payments
A dues list that shows how old each due is
A receipt for every payment

“Products expire on the shelf.”

Stock without surprises

Every sale and every use at the club reduces stock on its own. SAARTHI keeps each batch with its expiry date and uses the earliest expiry first, so you notice early what needs attention. Purchases, suppliers and stock corrections stay in one record.

What this means for you

An expiry date for every batch
Clear stock-in-hand and expiring-soon lists
Purchases and supplier payments in one place

“I forget to call people back.”

Follow-ups that happen

Customers who use products at home need refills on time, and new enquiries need a call back. SAARTHI works out when each refill is due, keeps today’s follow-up list ready and lets you send a ready message on WhatsApp with one tap.

What this means for you

Refill dates worked out from each purchase
Today’s follow-ups for enquiries and customers
Ready messages in Gujarati and English

“I can’t watch the counter all day.”

A team you can trust

You cannot be at the counter all day, and you should not have to be. Give every staff member their own login with only the screens their role needs, such as reception, coach, stock or accounts. Expenses are recorded as they happen, and the day closes with clear numbers you can check from anywhere.

What this means for you

Own login for every staff member
Roles and rights that you control
Day closing and expense records

“I want a second club, but one is already hard to manage.”

Ready to grow

Reports show what is selling, who is paying and how attendance is moving, on screen, as a spreadsheet file or on paper. When you open another club, it gets its own team and its own data, and you move between clubs from the same login.

What this means for you

Reports on screen, as a CSV file or printed
Several clubs, one login
Each club’s data kept separate

See it for your own club

Book a free demo and we will walk through a day at your club.

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